The Challenge
The company faced significant challenges in device and SaaS account management. The primary issues included:
- Multiple Excel ledgers with no clarity on the latest version.
- Individualized account and device management without an organizational system.
- Uncertainty about device usage leads to time-consuming updates.
Mr. Shohei Higaki and Mr. Akane Taira from the systems team highlighted the lack of clarity in managing devices and SaaS accounts. The absence of a clear operational flow led to individualized management tasks, causing inefficiencies and confusion.
The Solution
Upon realizing the need for a centralized management system, the team began exploring tools. Their search led them to Josys:, which they discovered through a taxi advertisement. After a successful trial, they found Josys: to be the ideal solution due to its comprehensive functionality and competitive pricing.
The Results
With Josys:
- SaaS account and device information were consolidated, enhancing IT asset visualization and security.
- A reliable asset ledger was established, transforming individualized operations into a common internal rule.
- Ledger update work time was reduced by 30-40%, and the psychological burden was significantly alleviated.
Mr. Higaki emphasized the convenience of linking SaaS accounts and IT assets to employees, especially during the company’s transformation phase. This feature allowed for quick identification of device and app usage by employees, leading to improved work efficiency. Mr. Taira also appreciated the ease of device management, including inventory and disposal status tracking.
Conclusion
Swing Academia’s collaboration with Josys exemplifies how the right IT asset management solution can significantly enhance operational efficiency. By choosing Josys, Swing Academia not only streamlined its IT asset management but also established a robust system that supports its ongoing digital transformation efforts.
