How to Identify SaaS Waste with Josys' Licenses Dashboard

How much are you spending on software subscriptions every month? Now, how much of that software is being used? If you don’t know, you could be wasting thousands on SaaS licenses and app plans that no one in your company even touches.

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Studies show that 25% of SaaS licenses go unused. That means one out of every four dollars you spend on software is gone. Wasted.

The worst part? Most companies don’t even realize it. They keep buying more licenses or allowing their plans to auto renew, assuming people need them, when in reality, they’re throwing money down the drain.

The Problem: SaaS Waste & Lack of Visibility

Companies typically waste money on SaaS because they don’t have a clear way to track it. Businesses buy more licenses than they need because they assume people will use them. Employees leave or change roles, but their software access stays active. IT teams don’t have a simple way to see who’s using what, so licenses sit there, unused, while the company keeps paying.

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Another big issue is shadow users. Former employees, contractors, or vendors still have access to company apps even though they’re no longer working with you. They don’t need these licenses, but because no one removes them, businesses keep paying for access that should have been shut down. Without a system to track all this, companies will always overspend on software they don’t need.

How Josys' Licenses Dashboard Solves This Issue

Josys stops SaaS waste cold. It shows you exactly what software you’re paying for, who’s using it, and where you’re bleeding cash.

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Here’s what it does:

• One dashboard, total visibility. See every SaaS subscription your company has in one place. No more hunting through spreadsheets.
• Real-time usage tracking. Find out which apps are actually being used and which ones are just burning money.
• Spot shadow users. Identify and remove licenses for former employees, vendors, or freelancers who still have access and are costing you money.
• Reassign licenses instantly. Stop buying new licenses—just transfer them to employees who need them.
• Slash waste, save budget. Remove access to underutilized users and only pay for what you use.

Actionable Steps to Optimize SaaS Licenses with Josys

Getting SaaS costs under control isn’t hard. You just need a plan.

Step 1: Audit Your SaaS Licenses

Check what software you have, how many licenses you’re paying for, and what people are using. Josys surfaced these insights automatically—no spreadsheets, no manual tracking.

Step 2: Remove Inactive Users

Employees leave. Contractors finish projects. But their software access stays active, and you keep paying for it. Josys flags these accounts so you can remove them instantly.

Step 3: Reassign Licenses

Instead of buying new licenses, move existing ones to people who need them. Josys makes this a one-click process.

Step 4: Set Up Ongoing Monitoring

SaaS waste isn’t a one-time problem—it creeps back in. With Josys, you can automate license tracking and utilization so you never overspend again.

Step 5: Auditmate Audits to Keep Costs Low

Josys doesn’t just track licenses—it automates access requests, approvals, and renewals, so you only buy what’s needed.

How Josys Helps You Save Money & Run SaaS Right

Wasted software doesn’t just kill your budget—it slows your company down.

• Automated license tracking means no more manual audits.
• Real-time insights let IT make smart, fast decisions.
• Seamless license adjustments ensure you’re never overpaying again.

Conclusion

SaaS waste adds up fast—unused licenses, orphaned accounts, and shadow users drain budgets without anyone noticing. Without visibility, companies keep paying for software they don’t need. This isn’t just wasted money; it’s lost efficiency and missed opportunities to reallocate resources where they matter most.

Josys' Licenses Dashboard puts you back in control. It helps you track usage, eliminate waste, and optimize your SaaS costs effortlessly. Want to uncover hidden SaaS waste and start saving? Try Josys’ Licenses Dashboard today and take charge of your software spending