Many businesses rely solely on spreadsheets for SaaS management because they’re simple, and everyone is usually familiar with them. This management approach involves manually keeping track of important details like costs, renewal dates, licenses, and user provision.

However, using spreadsheets becomes challenging as businesses expand and add more SaaS subscriptions. Keeping information accurate and efficient becomes tough, and mistakes happen easily because of manual data entry. It can also put an organization’s security posture at risk.

Simply put, using only spreadsheets for SaaS management has limitations, especially as businesses get bigger and use more SaaS tools. This shows why it’s crucial to use more advanced management solutions that can change with the needs of modern businesses.

The Rise of SaaS Management Platforms

The rise of SaaS management platforms like Josys has completely changed how we handle SaaS. Now, there’s a centralized and automated system that makes IT operations much smoother. 

Instead of dealing with tedious manual tasks prone to errors, Josys simplifies everything. IT managers no longer have to waste time wrestling with spreadsheets, leaving more time and resources for other essential projects. The key benefits of adopting a SaaS management platform like Josys include:

• Centralized Management: As a SaaS management platform, Josys offers a singular, intuitive portal for the assignment and tracking of licenses and devices and monitoring utilization. This consolidation not only streamlines administrative tasks but also enhances the security and efficiency of IT operations.
  
  
• Real-Time Insights: Josys easily integrates with various popular apps such as Google Workspace, Microsoft Azure, Slack, Zoom, Asana, HubSpot, and Adobe. This integration gives businesses instant insights into the apps they manage, users provisioned, and utilization insights.
   
• Automation: Josys makes managing user access to SaaS apps much easier by automating tasks like onboarding and offboarding, license management, and compliance tracking. This reduces administrative work, prevents errors, and ensures only the right people have access to important apps, saving time and reducing the need to login to each app separately or code custom workflows.
   
• Enhanced Compliance and Decision-Making: By integrating with various SaaS applications, leveraging its browser extension and Google audit logs, Josys provides real-time insights into each emailoyee’s app utilization, helping identify shadow IT or apps unmanaged by IT. This insight can safeguard an organization’s security posture and ensure IT teams with the data they need to make more informed decisions about the needs of the business. 

Conclusion

Although they’re easy to use, simple and widely accessible, spreadsheets fail to manage SaaS applications due to inefficiencies and security risks. As a SaaS management platform, Josys steps in as a comprehensive solution, centralizing management and offering real-time insights, automation, and enhanced security. It simplifies IT management, empowering businesses to handle modern IT challenges confidently.

The perfect solution for businesses aiming for better, streamlined, secure, and efficient SaaS management beyond spreadsheets is Josys. We invite you to explore and enjoy the transformative potential of Josys for your organization. Contact us for a personalized demo today, and see how Josys can align with your business needs.